How to Configure Zoho Mail in Outlook

MX Records

MX Entries are special DNS Server records that designate recipient email servers for your domain. MX Records are the resource entries in your domain’s DNS, which transmit email server information to other DNS Servers on the web, which then send emails to your domain. You can change the MX Records after creating all of the user accounts and email addresses in Zoho Mail.

Host/ Domain

Address/ Mail Server/ MX Entries/ Value

Priority

@/ Blank/ Domain name

mx.zoho.in.

10

@/ Blank/ Domain name

mx2.zoho.in.

20

@/ Blank/ Domain name

mx3.zoho.in.

50

Zoho Mail IMAP/POP Server Details

You can configure your Zoho Mail account on any standard IMAP client with the configuration details given below.

POP3 Incoming Server Settings: (Organization Users with domain based email address you@yourdomain.com)

Incoming Server Name: poppro.zoho.in
Port: 995
Require SSL: Yes 
Username: [email protected]

IMAP Incoming Server Settings (Organization users with a domain-based email address,you@yourdomain.com):

Incoming Server Name: imappro.zoho.in
Port: 993
Require SSL: Yes
Username: [email protected] 

Outgoing Server Settings (Organization users with a domain-based email address, you@yourdomain.com):

Outgoing Server Name: smtppro.zoho.in
Port: 465 with SSL or
Port: 587 with TLS
Require Authentication: Yes

User Name:  Enter your Zoho username or your complete Zoho Mail address. If your domain is hosted with Zoho, then your email address will be in the format [email protected].
Email Address: Enter Your Zoho Mail address. If your domain is hosted with Zoho, then your email address will be in the format [email protected].
Password: Enter your Zoho account password.  (You might require an Application-specific Password if Two-factor Authentication is enabled).

How to Generate App Passwords for Google Workspace

When you use 2-Step Verification, some apps or devices may be blocked from accessing your Google Account. App Passwords are a way to let the blocked app or device access your Google Account.

Tip: Whenever possible, connect apps to your Google Account by selecting the “Sign in with Google” option available in many apps

What is App Password?

An App Password is a 16-digit passcode that gives a non-Google app or device permission to access your Google Account. App Passwords can only be used with accounts that have 2-Step Verification turned on.

How to Create App Password

Note: If you use 2-Step-Verification and are seeing a “password incorrect” error when trying to access your Google Account, an App Password may solve the problem.

  • Go to your Google Account.
  • On the left navigation panel, choose Security.
  • On the “Signing in to Google” panel, choose App Passwords.
  • If you don’t see this option:
    2-Step Verification is not set up for your account.
    2-Step Verification is set up for security keys only.
  • Your account is through work, school, or other organization.
  • You’ve turned on Advanced Protection for your account.
  • At the bottom, choose Select app and choose the app you’re using.
  • Choose Select device and choose the device you’re using.
  • Choose Generate.
  • Follow the instructions to enter the App Password. The App Password is the 16-character code in the yellow bar on your device.
  • Choose Done.

Most of the time, you’ll only have to enter an App Password once per app or device, so don’t worry about memorizing it.

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Credit : Above content is taken from Google Support Forum.